Privacy Policy

1. Overview

The Chilliwack Minor Fastpitch Association (“CMFA,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring your personal information is handled responsibly.
This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, register for programs, or interact with us online.

By using our website or providing your information, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

Personal Information:

Names of players, parents, or guardians
Contact details (email, phone number, mailing address)
Player birthdate, gender, and emergency contact information
Medical or allergy details (for registration and safety purposes)
Volunteer, coach, or sponsor contact details

Non-Personal Information:

Browser type, operating system, and device information
Pages visited and time spent on our site
Cookies and analytics data (see Section 6)

3. How We Use Your Information

We use the information we collect to:

Register players, coaches, and volunteers
Communicate important updates about teams, schedules, and events
Manage league operations and team assignments
Share information about clinics, tournaments, and association news
Process payments for registration or sponsorship (if applicable)
Improve our programs, website, and communication efforts

We will only use your information for the purpose it was collected and as permitted by law.

4. Sharing Your Information

We may share limited personal information only when necessary:

With governing bodies such as Softball BC or regional leagues for player registration and insurance.
With service providers that support our operations (e.g., TeamSnap, RAMP Interactive, Mailchimp) — these organizations have their own privacy policies.
When required by law, such as to comply with legal or regulatory obligations.

We never sell or rent personal information to third parties.

5. Protecting Your Information

We take reasonable measures to safeguard your information against unauthorized access, loss, or misuse.
This includes secure data storage, restricted access, and regular reviews of our privacy practices.

However, please note that no method of internet transmission or electronic storage is completely secure.

6. Cookies and Analytics

Our website may use cookies or similar technologies to:

Improve user experience
Track site usage and performance
Support analytics tools such as Google Analytics

You can disable cookies through your browser settings, but some features of the site may not function properly without them.

7. Email and Communications

If you subscribe to our newsletter or updates, we will only send you information relevant to CMFA programs, news, and events.
You can unsubscribe at any time by following the link at the bottom of our emails.

8. Children’s Privacy

CMFA is a youth sports organization, and we take the privacy of minors seriously.
We collect personal information about children only with the consent of a parent or guardian, and only for the purpose of participation in CMFA programs.

We do not knowingly collect or store personal information from children without parental consent.

9. Links to Other Websites

Our website may contain links to third-party websites (such as RAMP, Softball BC, or sponsors).
We are not responsible for the privacy practices or content of those sites.
We encourage you to review their privacy policies before providing any personal information.

10. Access, Updates, and Contact

You have the right to request access to your personal information, correct inaccuracies, or withdraw consent where applicable.

To make a request or ask questions about this policy, please contact:

Chilliwack Minor Fastpitch Association
Email: cmfawebmaster@gmail.com

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.
The most current version will always be posted on our website with the effective date at the top.